Brief guide on how to create a successful winter maintenance plan

It may seem a while away, but winter will be here before you know it. To ensure your business is fully prepared for the worst-case weather scenario, it makes sense to plan as far in advance as possible for the onset of ice and snow.

This is why we have come up with the following guide to creating a successful winter maintenance plan, which details the fundamental foundations you should adhere to.

Preparing your plan

  • Identify who is responsible for managing or undertaking specific tasks
  • Set out the parameters of which areas need to treated and how
  • Create a schedule for checking and maintaining your own gritting or snow clearance equipment
  • Carry out a risk assessment that identifies potential hazards
  • Have a process to always add and refine your winter plan, including KPIs
  • Ensure your site has an adequate supply of products, materials and equipment

Personal liability

  • Consult insurers to make sure you’re protect against personal injury claims
  • Give your insurer evidence of the winter maintenance plan and its implementation
  • Double check any subcontractors have public liability insurance
  • Communicate safe operating procedures to all staff
  • Conduct a full investigation into any accidents or injuries

Health and safety

  • Conduct bi-annual reviews of your health and safety plan
  • Ask your contractor to provide their own risk assessment and method statement
  • Be certain that procedures are integrated into a recognisable Health and Safety Management system

Gritting and snow clearance

  • If possible, choose a contractor with their own equipment and trained staff
  • Look for contractors with relevant credentials such as ISO accreditation
  • Ensure your contractor provides a service guarantee as well as reports and invoices
  • Find out whether your contractor has access to weather and tracking data for reporting and job monitoring
  • Establish a single point of contact for the management of your site


  • Ensure staff responsible for self-delivery have the correct equipment and training
  • Apply salt proactively to areas that have been identified as hazardous
  • Areas that can be accessed by vehicles and pedestrians must also be treated
  • Keep a record of what has been carried out, when it was carried out, and by whom
  • Delivery should take place within predetermined weather forecast parameters

Weather monitoring

  • Collect weather data from a reliable source
  • Take note of road surface temperatures rather than air temperatures

For help with your winter maintenance plan or more information about our gritting and snow clearance services, contact De-Ice today.